Vancouver Food Co-Op Board Meeting Wednesday, October 11, 2006 @ 6:30 pm VHA Building, 2500 Main Street, Vancouver 98660 Preliminary minutes by Rory Bowman. Approved Attending Sunrise O'Mahoney, chair Sharon Kulish-Bayles, treasurer Merritt Hitzeman-Anzjon Lori Loranger Rory Bowman Kate Wallis Kathie Loveall has resigned from the board, effective today Rory Bowman unanimously elected to serve as interim board member MINUTES approved without changes AGENDA approved with minor adjustments OLD BUSINESS Mentor for new board members - Simplest to just add these items to wishlist, post on resume Business Plan - Merritt has some leads and Rory noted existence of Nolo book on plans with templates - Lori noted importance of good numbers, Sunrise notes NWCDC confirming numbers Email Vote Between Meetings did not take place REPORTS Treasurer's Report from Sharon - No revenue or expenditures, balance steady at $375.66 - It is important to capture in-kind board donations of photocopying etc. Please record Outreach Committee - Kate has assembled an awesome list of outreach candidates with more to come - Merritt notes that any community connection is good. Talk us up! Grantwriting Committee - Kate to be chair for grantwriting commmitee. Sunrise will forward charter. - Kate may be attending grantwriting workshops with Non-Profit Network Fundraising Committee - Fundraising committee currently dormant, folded into outreach committee - Outreach must precede fundraising + Merritt had good feedback from meeting with Linn Lamb of Columbia Land Trust - May be useful to split into co-op operations and educational sides, each with own fundraising - Decide early to focus primarily on grants or individuals - Crucial to keep in touch with membership base: get listed in Columbian, publicize all meetings - Columbia Land Trust has two fundraising events each year (including auction) but monthly mailings Merritt met with Lauren Caldarera, Service learning and intern manager for Clark College - Make A Difference fair at Town Center on 18oct06, Merritt tabling from 5-7pm - This event for ESL/ELL students, possibility to solicit translations of VFC into other langs - Strong possibility of finding Clark College students to help with business plan, graphics - Lauren can help distribute flyers around Clark College - Suggests identifying a student liaison such as Veronica Block of new Vegetarian Club - Many grant and outreach opportunities available for student-related groups and projects Incorporating in Another State - General sense of coop conference call that incorporating in another state is good - Unanimous vote to look at incorporating in another state, identify a few possible and costs - Please look into this more on your own before our next board meeting Timeline for 2007: Please prepare your own timeline so we can create a common one at next mtg Big Question: What do we need in order to be able to ask for money? - Clarify incorporation question - Complete business plan NEW BUSINESS Need new secretary: Rory nominated and unanimously chosen. ACTION ITEMS - Please prepare timeline for next twelve months to consolidate at next mtg - Be working on vision around membership and governance for December meeting - Identify what more is needed before we begin to ask for money ADJOURN AT 07:35 NEXT MEETING Wed 8nov06 @ 2500 Main, 6:30 pm -- Rory Bowman, MacRory@macrory.com, (360) 695-6929 MacRory.Com Macintosh Consulting, Services & Training "I optimize Macs & teach people to use them." http://www.macrory.com